What step needs to be taken to copy records to the 'ClassArchive2016' table?

To successfully copy records to the 'ClassArchive2016' table, it is essential to use the append functionality, which allows you to add records from one table to another. By clicking the 'Append' button and specifying 'ClassArchive2016', you initiate a process that will take the selected records and insert them into the designated archive table. This method is specifically designed for copying data, ensuring that the integrity of both the source and target tables is maintained throughout the operation.

Other options do not effectively achieve the goal of copying records to the 'ClassArchive2016' table. For instance, the update method is typically used for modifying existing records rather than duplicating or transferring them; this approach would not facilitate the desired outcome of creating an archive. Choosing an export option from the file menu might lead to exporting data outside of the database environment, which is not what is intended in this context. Lastly, running a delete query would remove records from the specified table rather than copying them, which contradicts the objective of archiving data. Thus, the choice involving the append functionality is the only method that aligns with the requirement to copy records into the specified archive table.