How can you create a report based on a query in Access?

Creating a report based on a query in Access can be efficiently achieved by selecting the query in the Navigation Pane and choosing the Report option. This process allows you to utilize the existing data structure and criteria defined in the query to generate a formatted report.

When you select the query, Access bestows you with the ability to generate a report that reflects the results of the query, preserving any sorting, filtering, or calculations that were set within the query. It provides a seamless transition from data retrieval to visual representation, ideal for presenting summaries or detailed data analysis.

This option leverages the native reporting tools within Access, which are designed to make use of queries directly, enhancing productivity and simplifying workflow. You get a report tailored to the specific data extracted by the query without needing to reconstruct the data parameters manually.

The other methods do not directly create a report from a query in the same efficient manner. For example, duplicating a query does not facilitate the report creation process, saving a query as a report isn't how Access typically operates, and exporting to Excel converts the data to a spreadsheet, which is not conducive to Access's reporting capabilities.